Solved Does Microsoft Works make changes in document when it is sav

October 31, 2012 at 13:57:37
Specs: Windows 7
When I save my document on a GB thumb drive the number of written pages change. Is this supposed to happen?

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✔ Best Answer
November 1, 2012 at 08:52:07
Word looks at the default printer installed and makes formatting changes to suit the printer. So if you create a document on one computer with a printer that can go to within a quarter of an inch from the edge of the paper margins, then you open the document on a different computer with a printer that can only print from withing half an inch from the edge of the paper margins, Word will correct the margins. This would obviously result in narrowing the margins and causing more pages in the document. This is just one example of how the format could change but you get the idea.


#1
October 31, 2012 at 14:20:06
It shouldn't provided you saved it with exactly the same file extension (.doc, .wps or whatever). If you saved it as a file type with a different extension it could invoke some program other than MS Works. Another vague possibility is that it was saved with the same extension but as an earlier version of Works.

It might be interesting to save it back from the thumb drive to the HD elsewhere, then compare it with the orginal HD copy.

Always pop back and let us know the outcome - thanks


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#2
October 31, 2012 at 14:28:07
When you open the file from the flash drive does it look right to you?

Reasons for a change in the number of pages without changing content could be:

Formatting is different. For example the margins are changed or the spacing is different. The page type is changed. For instance from letter to A10 or Legal.

I don't use MS Works so I can't comment further.


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#3
October 31, 2012 at 14:42:40
Sometimes when you add text, a new page is created to accommodate the existing text which is pushed further down, and you may not notice this, particularly if your additional text is placed on, say, the top of the first page.

Also, when adding text to the last page, a new blank page is sometimes created.


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#4
October 31, 2012 at 14:48:27
OtheHill
No formatting should change unless you use "Save As", to a format other than the one used to produce the file in the first place. A simple "Save" should not make any changes, whether it is made to a thumb drive or anywhere else. This applies to Word as well as Works, or any other word processor.

StephenLJ
What is the file extension for this document? If it is Works it is probably .wps

Always pop back and let us know the outcome - thanks


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#5
November 1, 2012 at 08:52:07
✔ Best Answer
Word looks at the default printer installed and makes formatting changes to suit the printer. So if you create a document on one computer with a printer that can go to within a quarter of an inch from the edge of the paper margins, then you open the document on a different computer with a printer that can only print from withing half an inch from the edge of the paper margins, Word will correct the margins. This would obviously result in narrowing the margins and causing more pages in the document. This is just one example of how the format could change but you get the idea.

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#6
November 1, 2012 at 09:43:56
But it shouldn't change if the thumb drive is used on the same computer.......

Perhaps a bit late to ask, but IS the thumb drive being used on the same computer?

Always pop back and let us know the outcome - thanks


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#7
November 1, 2012 at 10:15:09
"But it shouldn't change if the thumb drive is used on the same computer"

This is true but my assumption was why would you put it on a thumb drive if it was being used on the same computer?


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#8
November 1, 2012 at 13:32:26
Re #7

Yep, I quite understand your assumtion and it might well be right. However by reading the original post it is easy to assume that the poster was just checking out the saved file on the thumb drive using the same computer.

I think we do need the answer to my #6. That would take all assumptions out of the equation and could make a significant difference to our answers.

Always pop back and let us know the outcome - thanks


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