Keep tab on Server 2003 network printed pages

Microsoft Windows server 2003
January 7, 2010 at 02:50:37
Specs: windows server 2003, ?
I'm trying to collect page count information for printers shared across a Server 2003 network. Knowing that every job has to pass through the server spooler, I'm struggling to accept that there is no way to keep track of how many pages have been processed. Does anyone know a way to do this?


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January 7, 2010 at 08:38:52
Not natively. If you google print monitoring you will see the 3rd party software.

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January 8, 2010 at 02:51:42
Like wanderer said, it's possible with 3rd party software. We work with a few of them, such as Equitrac Office and SafeCom which are more of realtime monitoring software, and Printfleet suite pro which is more for extracting counters manually at a certain time (good for readings at a customers where you can't monitor in realtime for example).

But I'm sure there are freeware out there that would keep track of the number of pages if that's all you want. If you would like to know what pages are color / b&w and also cost analysis, contact a copy dealer and they'd be able to help you with that. They'd probably be able to suggest improvements so you can save money too, I know that's what we're trying to do.

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January 8, 2010 at 03:37:03
Thanks Guys,
Yeah, I'm trying to collate figures to give to suppliers who are quoting for a managed print solution for me. We're trying to move onto renting printers, as we do with our repro room and copiers, to reduce cost, and take the burden of print issues away from the IT technician. Really I just need page counts for each machine, knowing which machines are colour and which are b&w will give me a close enough guesstimate for this purpose. Does anyone use any free software they would recommend?

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January 8, 2010 at 08:01:29
I can tell you renting printing is not going to save you costs from personal experience.

Supplier should be putting in printers that log page counts.
this is their job not yours. This info is usually found with a printer stat page printout.

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January 11, 2010 at 07:42:22
wanderer I really have to say you're wrong here. Last week we saved about $1000 a month for a customer that had about 12 or so HP printers around their office. Toners are expensive, and the smaller the machine the bigger the cost per page, that's no lie. Of course it's not always the case, but many times the customer can save loads on a centralised solution.

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January 11, 2010 at 08:48:52
What does [centralized printing] have to do with contracting/renting your printers?

Are you saying you saved a $1000 a month renting printers vs owning and replacing cartridges?

We pay $8000 a month in printer leases [multifunction Ricoh printers/copiers/fax/scanners] not including 100's of individual and workgroup printers. I can tell you for a fact my 100's of individual and workgroup printers don't cost a fraction to maintain compared to the leased printers.

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January 13, 2010 at 13:19:29
I'm saying there's money to be saved when moving print jobs away from the smaller printers to larger machines (centralised printing). The math is real simple. A toner cartridge for say a HP LJ 4050 (fairly common printer right?) is $141 and it gives 6.000 pages at 5%. That gives a cost per page of 2,35 cents, right?

On a Ricoh MFP the toner is the same price but it makes 20.000 pages, depending on machine of course. That's 0,7 cents per page.

Depending on the amount of pages the company produces on a monthly basis, there could be big money to save, even including lease costs.

And it doesn't really matter if you rent or buy your MFP's, but economy-wise there are benefits of renting, one being there's no need in binding the company cash on possessions.
If I were more common to all the terms in english I'd give you more examples but sadly my terminology doesn't extend to economics outside swedish.

I am not saying you can save a $1000 in every place you look, I'm just saying there are often possibilites to save a lot of money, but it's all depending on geography, routines, the will of change and mostly the amount of produced pages.

As for your lease it sounds like a lot of money, but without knowing how many machines and printers are included in that cost I can't say if it's expensive it or not.

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January 14, 2010 at 01:49:19
Yeah, I think what wanderer will come back with is that renting doesn't solve that issue, it's the printer itself. He's asking what renting/leasing has to do with the savings. You're argument is about the advantages of a bigger machine, rather than the advantages of leasing.

In my situation, firstly we don't have the money to buy the more efficient, cheaper TCO machines, so leasing is the only viable option to get them in the building and secondly a vaule has to be placed on taking the burden away from the IT dept, as we are short staffed as it is. I think, as with most of these things, it's different for everyone and as long as you're careful with the terms you are signing up to, a suitable arrangement can be found.

Thanks for all your feedback guys,

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January 15, 2010 at 05:57:16
Yeah I know, and as I said

> And it doesn't really matter if you rent or buy your MFP's,
> but economy-wise there are benefits of renting, one being
> there's no need in binding the company cash on possessions

As I also said I'm not really great with economy terminology in english, but if I could explain it to you in swedish I could tell you there are some benefits with leasing a printer rather than buying it. Primary reason being there's no pro-side in owning an MFP, it's not worth anything to the company, it's more of a load economy-wise.

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