Word - Need to add single hyperlink to 2 email recipients

Microsoft Office 2007 professional (aca...
April 12, 2012 at 12:04:03
Specs: Windows Vista
How do I add a single hyperlink to a Word 2003 document that will trigger an email message to 2 separate email addresses? I don't want to type out both recipient names nor both email addresses, I want them embedded in the hyperlink. (Example "Contact us") The hyperlink command automatically adds "mailto:" as I type in the first email address, do I then add a comma or semicolon and the second address, or will that work? Do I add a space and a second "mailto:"?

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April 12, 2012 at 13:15:17
I don't know if you can or cannot do exactly what you are asking for, but my first question is this:

Have you tested any of the things you've mentioned, i.e. a comma, a semicolon or a second "mailto:"? Seems like it would be easy enough to test.

If you can't get anything like that to work, how about some possible workarounds?

1 - Can you create a distribution list with just those 2 email addresses in it and use that in the link? It's not something I've tested, but it might work.

2 - How about a "generic" email address that is set up to automatically forward to other email addresses?

I have an email address that I use as the moderator of this forum. Anything sent to it gets forwarded to 2 other email addresses.


- You would not have to use any actual, personal email addresses in the link.
- If the "generic" email address ever gets compromised (spammed) you can simply change it with no impact on the individuals involved.
- If you ever need to change the email addresses of the recipients, you can simply change the forwarding addresses and not have to edit the document link.

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