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Prefilled Subject and Message Body in Outlook

January 25, 2021 at 07:44:17
Specs: Windows 10
Please help. I am creating a message in Outlook with an image. I want to include a link in the image and once clicked, it will open a new Outlook message with a prefilled Subject and Body. What I am doing is right-clicking on the image and adding "mailto:(myemailaddress)" in the E-mail address field and the subject in the Subject field. However, I can't seem to find a way to add the message body which is in this format:

ID:
Name:
Manager's Name:
Department:
Shift Time:

Please attach your resume.

Thank you.


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#1
January 25, 2021 at 09:07:22
Isn't there a template option in Outlook which allows something like that? I don't use Office/Outlook these days, so can't advise from experience. I use Thunderbird - it's free and does all I need. One just has to double check the default server settings (re' message retention/deletion etc.) when you set up/add an account to be accessed via T-bird; be it POP3 or IMAP.

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#2
January 25, 2021 at 09:50:02
Seems it is possible to create templates; and search via duckduckgo finds many guides re' how to do it.

https://www.howtogeek.com/685777/ho...

is one.

I suggest you check the above, and also make you your own search to see other approaches.

I used the search term/string:

template for outlook mail messages

for my search; perhaps use the same?


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#3
January 25, 2021 at 12:24:44
trvlr: I'm not poo-pooing your idea, but I believe that templates only work on the system where the template is stored. Note the words at your link that say: "Fortunately, you can create a template and pin it to the ribbon for easier access."

I believe that what ChGatsby wants to do is have the body of an email filled in when a remote user, such as you, clicks on the hyperlinked image in an email that they receive. You won't have that template on your system, so Outlook won't be able pull it in to the new email that the linked image creates.

The right-click procedure that ChGatsby mentions allows the original author to create a hyperlinked image that when clicked by the receiver will open a new email with the To: and Subject: fields filled in. However, there is no place for the original author to include Body text when the hyperlink is created.


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Related Solutions

#4
January 25, 2021 at 13:37:34
Yes that would make sense, being on the machine itself...

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#5
January 26, 2021 at 03:37:25
The other approach...

Create a form fill document (Word allows this) - the form has boxes where content can be added. Send that as an attachment for the recipient to fill in and return (along with their requested resume)?


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#6
January 26, 2021 at 04:05:25
Hi thank you for the suggestion. I thought of that, but I've seen some emails where there is no attachment. As much as possible I don't want to use the attachment because I may have a lot of respondents to that email, so I'm trying to avoid the hassle of opening all attachments just to get the information. It's better to copy the information directly from the Outlook. I figured out the prefilled subject and email where the recipient will send their email once they click the image, but i can't seem to find where I can enter the body of the email to ask for the information I need.

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#7
January 26, 2021 at 05:02:30
I suggest you find a forum directly related to Outlook.

Microsoft hosts forums for all of their products and there are lots of 3rd party forums available.

A simple Google search will provide some places to try.

Good luck!


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