Page numbering, skipping pages numbers

Microsoft Word 2003 for student and teac...
October 26, 2009 at 01:55:25
Specs: Windows XP

I'm working on an assignment at the moment and have numbered all of the pages. I have a number of pages in between, however, that i need to manually insert, and i would like it to work out so that the page numbers are still correct.

So for example, i would like in the word document, for one page to be say, page 6, and then the next page to be page 15 (to allow for 9 manually inserted pages).

Can anyone help me do this?


See More: Page numbering, skipping pages numbers

Report •

October 26, 2009 at 06:51:15

If your page numbering uses standard MS Word page numbers, inserted with Insert-Page Numbers, or in a header or footer with insert AutoText Page X of Y,

Then adding more pages manually (Insert - Break - Page Break), or copying and pasting more pages into the original or using Insert - File, will result in the original pages renumbering automatically.

So create the original document with page numbers and insert the new pages and all the pages will show the new numbering.

Your original page 7 will become page 8 after inserting one page after page 6. Insert another page and it will become 9.


Report •

October 26, 2009 at 07:12:21
Hi, thanks for the reply, that wasn't actually what i was after however.

Just to clarify - i'm working on a document which, in terms of the soft copy material i'm processing, is about 50 pages. However there will be another 30 or so pages which i have in hard copy format which i am planning on physically inserting after i have printed off the 50 pages which i have in MS word format.

So while i could just >> insert page break 30 times and not print off those pages, i was hoping there would be a better way to do this.

Any ideas? :)

Report •

October 26, 2009 at 09:01:28

I suggest you split you document using Insert-Break-Section Break - Next Page
Goto the part before the new break, select View - Header and Footer.

Swap to Footer
(use switch between header and footer on the Header and Footer toolbar)

Click the Insert Page number icon '#'
(You can adjust the position with Tabs (there are default tab positions in the centre and left side) or use text align buttons.

On the Header and Footer toolbar select Show next.
The dotted box around the footer will show 'Same as Previous'

Click the 'Link to Previous' icon on the Header and Footer toolbar.
The 'Same as Previous' text will disappear.

Select the page number, right click and select 'Toggle field codes'.

Place the cursor before the closing curly brace and insert page number from from the Header and Footer toolbar again.

Right click on this second page number and 'Toggle field codes'.

Edit the field text to the following, taking care not to erase any curly brackets as entering them again from the keyboard does not work.


Right click and 'Toggle field codes'.
You may have to Right click and 'Toggle field codes' a second time - depends on exactly what was selected the first time

Your new numbers will show.

In this example, pages after the break start 10 pages on from the last page before the break


Report •

Related Solutions

October 28, 2009 at 06:13:36
Thanks a lot for that, humar, that was exactly what i was looking for.

Just in case anyone else is reading this topic looking for the same thing:
Based on the description above, i had trouble with the brackets (you need 2 sets). You can get the additiaonl sets of the correct brackets by typing Ctrl+F9
It should look like this;
{ = { PAGE } + 1 }

I got that from this site:

I wouldn't have known what i was looking for without the help of this post though so ty v much.

Report •

October 28, 2009 at 06:34:43
You're welcome

and thanks for pointing out the Ctrl+f9 keys to insert the curly braces used in the field codes - I had forgotten about that.


Report •

Ask Question