Making OneNote document Read-Only

Microsoft Office 2010 professional
December 5, 2013 at 11:36:22
Specs: Windows XP
I don't know if I've ever seen a OneNote question here but I thought I'd try to it anyway...just pick y'all's brains some!

Has anyone worked with OneNotes? A manager came to me with a question about leaving his notes open so other managers can edit them but their analysts can only read them.

I've been researching and have found information about password protection but when I tried that, it actually hid everything. I don't see a read-only option but I thought someone might have an idea.


See More: Making OneNote document Read-Only

December 6, 2013 at 00:01:28
"Making OneNote Document Read-Only"

Same as any other file:

Close the document.
Find the actual file in Windows Explorer or Documents.
Right-click on it and choose "Properties".
Tick "Read only" box.
Click 'OK'.

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December 6, 2013 at 05:16:08
Thanks, Phil, but that won't work in this situation. I need to do something within OneNote itself.

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December 6, 2013 at 05:35:20
I do not use OneNote, but there is a command line switch:

/openro "filename"

Opens a file as read-only, where filename is a fully qualified file name, including the disk and folder path and .one file name extension.

See the OneNote Help section on Command Line Switches for more info.


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December 6, 2013 at 07:53:21
Now that's an interesting idea, Mike. I've just barely looked at the program but in our case, there are three managers who write weekly meeting minutes. One manager (A) writes the initial report, the second manager (B) adds his changes, and the third one (C) proofs and tells the employees the notes are now available.

All three managers need to have the same permissions and controls while every other employee just needs read-only and user groups are not an option. Is there a way I can use this command line switch in a shortcut? Like making one for managers and one for employees with the employees clicking on the RO?

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December 6, 2013 at 08:33:47
Is there a way I can use this command line switch in a shortcut?

You can't use the command line switch by itself in a shortcut,
because all the user has to do is edit the shortcut and remove the switch.

What you could do, is create a .BAT file using the read only command switch,
then, using some free software, convert the .BAT to an .EXE file.
That way the user can not modify the file.

Freeware Bat to Exe file can be found here:


message edited by mmcconaghy

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December 6, 2013 at 08:43:24
This is all a work issue so unfortunately my hands are tied when it comes to adding or subtrating anything from the system. No free downloading anything for me.

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December 6, 2013 at 09:45:11
Your best avenue is to talk to your tech people
they should have the knowledge and expertise
to know how to accomplish what you need.


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