Solved Losing MS Word formatting when sending through Outlook

Microsoft Outlook 2013 32/64-bit (mail m...
February 23, 2017 at 07:52:46
Specs: Windows 64
I need to send a Word doc through email and would like to keep the Styles formatting. By this, I mean the ability to collapse lists so you just see the title and a little arrow to the left when you hover over the heading/title. Because some of these lists are long, it makes our users scroll down a lot.

Is there anyway to keep that capability so the recipient of the email can shorten the lists?


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✔ Best Answer
February 23, 2017 at 11:44:18
re: "With the new capabilities of Outlook 2013 and Word 2013..."

Both applications may be part of the same version of the MS Office suite but that doesn't mean that they always play nice together. Each application within the suite is essentially a stand alone application with some "hooks" built between them. I would not expect something as intricate as "collapsing lists" in a Word doc to transfer over into an email and retain the functionality.

In addition, one has to be careful when trying to get "fancy" in an email. Unless you can be 100% sure that the recipient is using the same email client as the you, you can't assume that the presentation will be the same. I use Outlook at work as well as on my home PC, but I also access the same email accounts on my iPad, my Android phone and sometimes even with a browser. Some functionality works fine across all platforms, some is iffy at best.

Have you ever seen that line in an email that says something like this?

"Having trouble viewing this email? Click here to view in a browser window."

You get that because the sender knows that he can not rely on the recipient's email client to display the email exactly how he wants it to be displayed.

Click Here Before Posting Data or VBA Code ---> How To Post Data or Code.



#1
February 23, 2017 at 08:15:02
Usually if you "attach" a Word .doc/.docx file it retains all the formatting...; at least that's my experience.

If you copy a doc/docx into the email itself (as part of the actual message content) rather than "attach", then I suspect it will lose some if not all of the format options you created...?


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#2
February 23, 2017 at 09:02:44
Yes and yes. If you attach the document, it saves it's formatting. If you copy paste it, it loses the formatting i want to save, the little arrow to the side that allows you to expand the list.

With the new capabilities of Outlook 2013 and Word 2013, I'm looking for something to keep the formatting. Possibly saving as html? Sending from Word?


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#3
February 23, 2017 at 09:29:28
Sending it as an attachment from Outlook will keep the formatting. Is that option not working for you?

You can email it directly from Word. File>Share>Email> Send as Attachment


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#4
February 23, 2017 at 10:13:18
Oh I just noticed I skipped that part in my post---I'm looking to embed the Word doc instead of attaching it. Attaching it will require the recipeints to openthe document vs just reading the email. If there's a way to view it as an email, while keeping the formatting of Word, that's what I'm trying to do.

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#5
February 23, 2017 at 10:30:37
I don't think so; as some of the coding that allows formatting (drop downs etc.) are likely lost if actually inserted into an email message content itself.

I have no problem inserting text formatted within word as part of en email content; simply copy and paste. However any additions/editing to the text once inserted may not always assume the same formatting as the original..?


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#6
February 23, 2017 at 11:42:55
Perhaps something might be of value in the Advanced Editor options within Outlook?

File
Options
Mail
Editor Options
Advanced.


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#7
February 23, 2017 at 11:44:18
✔ Best Answer
re: "With the new capabilities of Outlook 2013 and Word 2013..."

Both applications may be part of the same version of the MS Office suite but that doesn't mean that they always play nice together. Each application within the suite is essentially a stand alone application with some "hooks" built between them. I would not expect something as intricate as "collapsing lists" in a Word doc to transfer over into an email and retain the functionality.

In addition, one has to be careful when trying to get "fancy" in an email. Unless you can be 100% sure that the recipient is using the same email client as the you, you can't assume that the presentation will be the same. I use Outlook at work as well as on my home PC, but I also access the same email accounts on my iPad, my Android phone and sometimes even with a browser. Some functionality works fine across all platforms, some is iffy at best.

Have you ever seen that line in an email that says something like this?

"Having trouble viewing this email? Click here to view in a browser window."

You get that because the sender knows that he can not rely on the recipient's email client to display the email exactly how he wants it to be displayed.

Click Here Before Posting Data or VBA Code ---> How To Post Data or Code.


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#8
February 23, 2017 at 12:21:18
This was in regards to work email, DerbyDad, so everyone would have had the same version of Outlook--in fact, it was rolled out over the summer and we've just been able to move our stationary from old Lotus Notes into our new Outlook.

What we're finding is, Outlook does not have all the capabilities of Lotus notes! At least when it comes to collapsible lists. I think it might be an add-on and because this is a large company, getting anything added to a single computer is difficult so i was hoping someone had a work around. It doesnt seem so.

Oh well. Thanks to everyone who took the time to reply!

Ginger


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