Solved How to send emails with merged addressees?

Gigabyte / M61pme-s2
July 25, 2011 at 23:00:21
Specs: Microsoft Windows 7, 3 GHz / 4 GB
As the most tech-savvy person in our Rotary group I have the job of sending emails informing people of upcoming events. Often in the name of the organiser.

I now need to be able to send multiple emails to different people, with different greeting lines, "Dear John, Bob, Suzie ....".
I get such emails myself so there must be software out there that can do it. What do I need? Preferably freeware, please.

While I am on the subject, it would be good to direct replies to the person (president, perhaps?) in whose name I am sending, rather than getting them myself and forwarding them. I think this can be done also? Someone help?

Terry


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#1
July 26, 2011 at 00:04:31
✔ Best Answer
You can do it using Microsoft Word (I know it's not freeware but it may be what you are already using) - under the 'mailings' section there is Mail Merge and one of the options under that is email - a simple wizard walks you through it. A couple of provisos though, you need Outlook (I don't think it will work with Outlook Express, though I may be wrong on that one) and the art of getting it right is to have your data file (with the names in) correctly set up in the first place - the wizard will help you with that part though.

As far as replies are concerned, the easiest way is to just put a link to the other person's email address and ask that replies are sent by clicking on that.

EDIT: I've just checked and if you don't have Word then OpenOffice, which is free, also has the same facility - under Tools/Mail Merge - when you are asked 'type of document', email is the second option. As far as the Outlook alternative you may want to look at Thunderbird - I've never used it but its proponents regard it as being better than Outlook so I should hope it can do the job.

"I've always been mad, I know I've been mad, like the most of us..." Pink Floyd


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#2
July 26, 2011 at 02:50:17
Thanks Johnr. That's great.

I use OpenOffice myself and hadn't realised I could do that.
The 'other' computer in the next office has Word and Outlook on it, so I could use that after hours if need be. It also has thunderbird, as have I.

Now that return address. I had an idea as I wrote this, checked it out, and yes there is a field called Reply-to-Address in the Thunderbird Account Settings. Must experiment to see what that means.

Terry


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#3
July 26, 2011 at 02:53:15
Yes, putting another address in the Reply-to-Address works.

Terry


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#4
July 26, 2011 at 03:19:13
Thanks for that, Outlook has the same facility as well (under 'Options/direct replies to') so we've both learnt something today, it's what forums are all about.

"I've always been mad, I know I've been mad, like the most of us..." Pink Floyd


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