Solved Hide the text in MS Outlook 2010

Microsoft Outlook 2010 (full product)
July 19, 2014 at 13:21:23
Specs: Windows 7, 8/8Gb
Hello,
Before I used Lotus Notes and when I had a block of text I didn't want to see right away I inserted a "breakline". Inside that 'line' I was able to put the block of text. The body of the message looked nice and only in case one wanted to know more details he could click on that 'line' .. it expanded and the block of text was visible.
I was trying to find similar feature in MS Outlook 2010 but failed.
Does anyone know similar feature in Outlook?
thanks

See More: Hide the text in MS Outlook 2010

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✔ Best Answer
July 21, 2014 at 05:50:20
From the brief look-see/research I di on this I got the impression that it might have been viable with earlier versions of Outlook; even if one had to create/use a macro (as in one of the above links); or used an add-in item... But with 2010 version if appears that M$ (as per for most companies) decided to "phyxe sumat that wasn't broke" - and thus what you'd like to do isn't really viable...

It seems that in pre 2010 versions of Outlook M$ Word was the editor in full; whereas with 2010 and later there is some form of link with M$ Word but not as was with earlier Outlook.

Incidentally you're not alone in wanting the option; more than a few have blasted away at the absence of it...



#1
July 20, 2014 at 08:10:33
I guess you are referring to the "Reading Pane" on the far right in Outlook?

I don't have Outlook 2010, but for Outlook 2007:

Click View > Reading Pane > Off



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#2
July 20, 2014 at 09:00:35
Well .... sorry if I explained the issue not clear.
My issue is ... assume you are writing message ... then you want to insert something inside that message e.g. piece of code. You don't want that anyone reading this message be destructed by that block of code. That's why you put that code inside the 'line' which could be collapsed and expanded when you click on it.
Then anyone who cares about that block would expand it ... but the rest will just read the message and not care about that block. This feature is just for the nice composition of the message and as I mentioned before I used it in Lotus Notes.
Thanks
P.S. Reading pane is for reading the content of the message when you select the head of it which could be opened at right, bottom or off.

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#3
July 20, 2014 at 12:39:11
odd... I posted a response to this one with several links as to how to do it... But that response appears to have "disappeared"...?

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Related Solutions

#4
July 20, 2014 at 12:47:19
These may be what you're looking for; or at least possible ways to do it...

http://m.wikihow.com/Expand-and-Col...

http://www.instantfundas.com/2010/0...

http://moreaddin.com

http://www.extendoffice.com/documen...

http://www.emailonacid.com/blog/det...

I thought I posted these last evening; but possibly only mailed them to myself...; for future reference/use...


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#5
July 20, 2014 at 18:54:57
Thanks folks,
I checked all links but they are related to MS Word and can't be implemented in MS Outlook

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#6
July 21, 2014 at 00:21:20
Doesn't Outlook 2010 uses Word as default editor?

Another possibility... Compose the emistle in Word, and then simply"select the entire content and paste into Outlook? Might that work - or would he possible macros used in the hide/reveal aspect not go over or work that way?

(emistle = electronic form of an epistle... - i.e. a letter; as in St. Paul's to his chums of the time...)


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#7
July 21, 2014 at 04:09:17
I think it's important to point out that unless the recipients are using Outlook, there is no guarantee (it fact, it's doubtful) that they will be able to take advantage of any special features built into the original email.

I highly doubt that a "collapse section" feature in an email created in Outlook is going to work for someone opening it in a web based client or on an iPad, etc.

Click Here Before Posting Data or VBA Code ---> How To Post Data or Code.


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#8
July 21, 2014 at 04:29:05
Folks
I used it in Loris Notes only when I sent to Lotus Notes recipient
Same I assume to do with Outlook recipients
I understand that always there could be workaround but I just expected similar formatting feature would be on Outlook as well and I simply did not know about it. It sounds that it simply not exist in Outlook
Thanks anyway

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#9
July 21, 2014 at 05:50:20
✔ Best Answer
From the brief look-see/research I di on this I got the impression that it might have been viable with earlier versions of Outlook; even if one had to create/use a macro (as in one of the above links); or used an add-in item... But with 2010 version if appears that M$ (as per for most companies) decided to "phyxe sumat that wasn't broke" - and thus what you'd like to do isn't really viable...

It seems that in pre 2010 versions of Outlook M$ Word was the editor in full; whereas with 2010 and later there is some form of link with M$ Word but not as was with earlier Outlook.

Incidentally you're not alone in wanting the option; more than a few have blasted away at the absence of it...


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#10
July 21, 2014 at 07:43:20
I wonder if the issue had to do with using macros and the security risks that that entails.

I know that when I am answering a question related to using Excel macros and it appears that the code will used for multiple users (e.g. a business application) I usually point out that the solution won't just automatically work on the user's machines. At least as far as Excel and Word goes, each individual user (or maybe the IT department) has to enable macros on each system in order for the code to run. You can't send a worksheet with a macro that will enable macros on the user's system because of the obvious security risk associated with that action.

I haven't done any research, but perhaps the same situation exists with Outlook. A sender includes a feature that requires a macro (or some other specific setting), but macros (or the setting) aren't enabled on the recipient's system, so the feature doesn't work. Perhaps MS eliminated the feature since there was no guarantee that it would actually works due to the recipient's configuration.

Just a thought...

Click Here Before Posting Data or VBA Code ---> How To Post Data or Code.


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#11
July 21, 2014 at 08:32:49
From what I can find, the ability to Hide a text line is possible in Outlook 2010.

First see here:

https://support.microsoft.com/kb/93...

Word is the default editor for Outlook 2010

Next see here:

https://office.microsoft.com/en-us/...

To Hide a line of Text in Word:
Select your line of text,
Right click,
Select Font
Mark the box: Hidden

I do not use Outlook, but the Word part works like a charm.

MIKE

http://www.skeptic.com/


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#12
July 21, 2014 at 08:50:02
I came across those two M$ KB as well and thought it might be viable that way...

However with Outlook 2010 it seems that although Word is the default editor... it isn't quite the same as was using earlier versions of Outlook/Word... (The first of the two links in #11 does mention the change in the Word and Outlook relationship...) But possibly it may work nonetheless?


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#13
July 21, 2014 at 10:10:52
Well ... thanks everyone for your input.
Even if I will handle to use MS Word and then somehow embed it in Outlook it was not my goal.
My goal was quite simple: write a message ... in a place when I need to hide/enable some block of text <format it> using MS Outlook feature but not workaround. It looks I misled myself by easiness of use it Lotus Notes and expected to find something similar in Outlook. Well ... I learned a lesson.

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#14
July 21, 2014 at 11:27:02
Perhaps we're the one's not making things clear.

MS Outlook uses Word as it's editor, so when you are composing a e-mail
in Outlook, you are using Word.
.
Outlook does not have an intrinsic editor, it uses Word,

So, logically, (and yes I know that MS can sometime be illogical )
any of the tools you can use in Word, you can use when you compose
an e-mail in Outlook.

So, to Hide a line of Text in Word:
Select your line of text,
Right click,
Select Font
Mark the box: Hidden

Now whether the hidden text will carry over to the person you send the email I don't know.

Give it a try and see what happens.

MIKE

http://www.skeptic.com/


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#15
July 21, 2014 at 11:56:48
I just created a sample line or three in Word 2010; second line was a few characters and then a few more to be hidden - unless "clicked on". Copied it all into an Outlook 2010 email.

Before "sending" it to myself - tried to reveal the "hidden text" within the message body. It failed miserably to show - it isn't there.

Sent the email (to myself) anyway - still fails to work...

Also the only way I could get "hidden text" to show (in the original Word 2010 document) is to click on the "show/hide" - ("formatting marks") icon on the tool bar. Then "all hidden text" is revealed"; rather than just the one that one may wish to reveal as in a "see more" style of link within the document itself where only that particular area of text is revealed...

What the OP is after (I think) is an option to have a line or more of text with a "see more" or similar linkage included (usually at its end) which when clicked on reveals hidden text (at that point only - not in the whole document); much as one finds on the web in various article summaries etc...

So the observations out in www-land do seem to be correct... It can't be done without an add-in utility or a macro (which even then may or may not work at the recipient). I recall regularly receiving emails with macros involved in their construction and also other documents too - over the company LAN; which produced the usual warnings re' a macro present... and a request to confirm or deny running an embedded/included macro.


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#16
July 21, 2014 at 12:09:30
I do not use Outlook, so I'm pretty much in the dark on that side of the equation.

Copied it all into an Outlook 2010 email.

But my understand is you should not have to Copy the text to outlook.

From what I understand, you should be able to compose the e-mail within Outlook,
and since it uses Word as it's editor, you should be able to use all of the same functions.

Also the only way I could get "hidden text" to show (in the original Word 2010 document) is to click on the "show/hide" - ("formatting marks") icon on the tool bar.

You can use the shortcut of CTRL-SHIFT-* <STAR>
to Hide & Unhide within Word.

Then "all hidden text" is revealed"; rather than just the one that one may wish to reveal

Yes, unfortunately, it seems to be an "all or nothing" kind of situation.

Not exactly how Lotus works, but it's probably as close as your going to get with MS.

MIKE

http://www.skeptic.com/


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#17
July 21, 2014 at 12:34:09
As M$ seem to suggest in some of their more recent KB although Word is the editor...it isn't an actual direct linkage but some sort of whatever..., that doesn't port over all the joys (and sorrows) of Word...

I know if I write /format text in Word and copy it into Outlook email text area - and the edit it further...there are differences in the areas added after the initial copy in... Line spacing is different for one... And one does not have the full Word range of tools either...

There are more than a few out there who regard this lack of duplication in Outlook of "normal" Word formatting a real pain; and that even if text is composed/formatted in Word and then copied into Outlook a lot doesn't port over...

The only way I can suggest one can get around it (other than add-in macros utilities etc.) is to create the whole text/article in Word; then attach it a as file to a message (to be sent via Outlook) saying it's all in the attachment? If the recipient is able to say yes or no running included macros (all from Word itself) then it might work...?


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