Hosted or On Premise for Web Conferencing

August 22, 2012 at 09:36:37
Specs: Windows 7
Web Conferencing Options
I'm looking for information about both hosted and on premise options. We are a small company with several offices in California. We want video conferencing that allows us to collaborate docs, presentations.... we narrowed down hosted, webex or gotomeeting and for on premise avaya or rhub. First, is there a best option for security? Not data encryption but keeping people from accessing the meetings. Second, has anyone used the "on premise" ones? I will call these guys on Friday but would like to have a little more info first, thanks.

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August 22, 2012 at 13:08:56
First, is there a best option for security? Not data encryption but keeping people from accessing the meetings.

We use Tandberg equipment where I work. I'm not sure if that's available in the US or not (should be) but their equipment offers it's own security built into the devices. The most basic being, you have to dial into a specific number to connect to it. You can't just "sneak" in when nobody's looknig because that's not how the equipment works. One unit calls the other in a one-on-one type situation and in a bigger meeting, one party hosts and the rest connect to it.

Also, we use VLAN's extensively where I work and our videoconferencing is it's own VLAN with it's own subnet. Firewall rules also preclude anybody not in that subnet/VLAN from accessing it ruling out any kind of man-in-the-middle attack.

The supplier(s) should be able to go through security questions with you and if their equipment doesn't offer any security, I'd thank them for their time and move on.

It matters not how straight the gate,
How charged with punishments the scroll,
I am the master of my fate;
I am the captain of my soul.

***William Henley***

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August 22, 2012 at 15:30:44
megameeting is a good option for hosted.

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August 22, 2012 at 16:53:56
Adobe Connect is really good for hosted. Most of our clients use GotoMeeting or WebEx. I've used TeamViewer before as well and it was alright.

Access Control for hosted web conferencing is typically only secured via a passphrase and meeting number. Since it is cloud-based the only way you can really stop someone from accessing it is by using a strong password and hoping they don't guess or obtain your meeting number.


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August 23, 2012 at 07:54:27
Thank you for your suggestion. I appreciate your time.

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