Printing directly onto letterhead as a PDF

Adobe Acrobat 6.0 pro
March 8, 2010 at 04:26:33
Specs: Windows XP

I have been puzzling over this for quite some time and have googled as many possible things that I can think of to try and resolve this!

I am wondering if there is a way to print your file as a PDF and directly onto letterhead, in a similar way to as if you had physically printed on a printer using paper from a different tray. I would like to be able to apply the letterhead to the files in one motion, no matter what the program that it has been written in.

I have the various letterheads saved as both word docs and as PDFs, and currently we use the 'add background' method to our PDFs. We run Acrobat 6.0 and I have tried everything that I can think of, including setting up postscript files to print to, using distiller, but with no success.

Is there a simple way to do this? It would be ideal if we could implement a way into the system so that when we click print, we can just select the either portrait or landscape letterhead for it to print onto.

I would gratefully appreciate any help on this as I am pulling my hair out trying to work it out!

I look forward to your responses.


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March 8, 2010 at 06:45:39
Two ways. Either you embed the PDF letterhead into the Word document template or you make a fill-able PDF document that people can type in. Being that Adobe is not the best Word Processor I would do the prior.

Not sure why you don't just use Word Templates for your letter head though.

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March 8, 2010 at 08:12:02
Thank you for your message.

The thing is that we don't just use word to type things which then need to have the letterhead attached, for example e-invoices which are created in Excel.

We also found that when we just typed in to the word document with the header already on the page, when we sent the file it changed the layout and white spaces appeared around the edge, which we would try to avoid.

Ideally what I would like is for it to be a setting when you click Adobe PDF as the printer, as if you were changing the paper tray on a physical printer.

I'm beginning to think it isn't possible. :(

Thank you for your message though!

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March 8, 2010 at 09:52:56
Oh, yuck. You need a printer that has the ability to store letter heads in it memory and to afix it to the top of a print job regardless of what you print. They are expensive printers that will do this for you.

I my self have been looking for something like this for network faxing. Our Fax printer has pre-canned letter heads but there is no way of uploading one to it.

Good luck with this. You may have to do what we do which is print out blank letter head and fill one of the trays with it.

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Related Solutions

March 8, 2010 at 22:54:38
A printer with a page definition language having enough ram or a
hard drive should be capable of such operation. Postscript and
HPPCL could do this provided the software does not reset the
printer at the start of each print job. Also an embedded print
command has to be entered at the beginning of the document to
be printed.

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March 9, 2010 at 01:05:53
@ace omega: thank you for your message. I know, it is a complete nightmare!! Currently when we print onto physical letterhead, we have a separate tray filled with letterheaded paper which we then print onto, and we can select the tray from the computer.
But, like everyone else, we're looking to start using less paper and do things electronically. We have started using watermarks and backgrounds in adobe to achieve this same effect, but it is a bit fiddly and we often have to go back and forth to make it look right.

@wizard-fred: thank you for your message. I will look into the things that you have said, I will have to do some more research! When you say 'an embedded print command has to be entered at the beginning of the document to be printed', if the person writing the document has forgotten to include this, can it be added after the document has been finished?

Thank you both for getting back to me. I do appreciate any help on this!

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March 9, 2010 at 04:31:39
It could be added to the document or by using a batch or script
that contains the preamble. These techniques work best in a
non-windows environment.

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March 10, 2010 at 01:14:32
I see, thank you, wizard-fred. Unfortunately we are using windows, so would it work if I were to try that?

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March 10, 2010 at 12:11:36
Even though I use Windows. More than 30 years ago we opted
for Postscript over Laserjet printer for various technical reasons.
Even though I do have laserjet printers I use the postscript mode.

I see no reason preventing the preventing a letterhead to be
imaged before the page. You will need a good study of the
HPPCL manual and some batch scripting.

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March 10, 2010 at 14:33:08
I think he wanted to be like the way PDFs work where you can select a printer in the normal print dialog that would be a letterhead printer so that it would only print with letter head when you selected that printer. The only way I can think of doing this is to modify the print driver to either made a new driver or change the existing to have a letter head option.

So, I guess yes if you know HPPCL and VB and or C++ or some kind of compilable language you could make a new driver and call it letterhead to run your print jobs through,

Now that being said, if you made an API using Post Script that would replace the built in in print dialog of Windows then you could do something like what he wants. I think this product does just that...

Now this will only work with applications that use the Windows API for printing and not their own.

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