Prevent users from printing in color

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October 15, 2009 at 11:51:35
Specs: Windows XP Pro, 1.6 GHz/1 GB
I'm using Windows XP Pro and I have two user accounts: the standard "Administrator" account, which is obviously a part of the "Administrators" group, and a user called "Public", which is also a part of the "Administrators" group.

I have one printer connected to this computer.

I would like to make it so that the "Public" user account can print, but not in color. I already made it so grayscale is the default, but I also want to make it so the user doesn't even have the option to change it to color. Furthermore, I would like the "Administrator" account to retain the ability to manage the printer and print in color.

It seems like this should be possible using the "Security" tab of the printer properties, but after tinkering around with it, I haven't had success. Any thoughts? Thanks!

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October 15, 2009 at 13:25:52

You need to only have one admin account and all others need to the lowest that is needed to do job.

Playing to the angels
Les Paul (1915-2009)

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October 15, 2009 at 14:53:23
You can't install print drivers per user. It's print driver per computer.
Security is yes access or no access. Nothing in between.

As suggested, install a compatable B&W driver only for your model color printer.

Correct config is to have users go to a black and while laser while admins connect to both color and black and white.

you need a backup admin account in case the primary is corrupted

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October 15, 2009 at 14:55:56
Thank you all! I will see if I can get a black and white driver.

I prefer to have the "Public" user account a part of the "Administrators" group so that software installations don't have problems.

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October 15, 2009 at 15:42:09
you are creating the perfect environment for malware/hackers to consume your system. Highly suggest you read MS white papers on best practices.

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