Small office how to backup emails

July 1, 2009 at 00:34:23
Specs: Windows XP, Any
Hi

I am looking to move 3 networked computers (connected via NetComm Router and OS XP Pro) from an old office to a new office.

Right now employees have their emails (business emails) on their computers (each employee has his/her emails on his/her computer),,,,,,outlook express is used as an email client.

At new office what should I do to automatically (I know how to backup outlook manually but this is not what I am after) backup emails for each employee from his/her computer to a server (Plan it will be a dedicated basic PC for this purpose)

Is there a software for that purpose ?

Thanks


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#1
July 1, 2009 at 00:59:35
Well, I suppose you could set up each client computer to "Leave messages on server" through Outlook Express. Then, install Outlook Express on the "Server" and configure it to connect to all the email accounts and download messages every 10 minutes.

-Ryan Adams
Free Computer Tips and more:http://RyanTAdams.com

Paid Tech Support: Black Diamond


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#2
July 1, 2009 at 04:06:24
Thanks RTAdams89
>>Well, I suppose you could set up each client computer to "Leave messages on server" through Outlook Express.<<
That option is to leave emails on the mail server for your domain provider, not on your local office server.

Beside that I believe that option won't backup your sent emails (that were sent through your outlook) and contact details and your own created folders ,,,,

>>Then, install Outlook Express on the "Server" and configure it to connect to all the email accounts and download messages every 10 minutes.
<<
How can I configure outlook express on my local server to download messages for each employee every specific interval time,,,could you please direct me to any online resources if you are aware of any

Thanks


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#3
July 1, 2009 at 04:44:02
And, of course, you have a plan for backing up the dedicated PC, including off-site storage, so you don't lose the entire office's mail back-ups, right?

And, of course, everything will backed up in such a way that you could restore the back ups to completely different machines should the backup PC or the user's PCs suffer a major melt down.

It doesn't help to have a bunch of back-ups that can't be restored because technology has moved on and you can't rebuild the original environment.

And, or course, all back-up and restore procedures will be documented, tested, and available to anyone who might have to perform the recovery operations.

Ah, Disaster Recovery...the memories that brings up from my days in Data Center administration.


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#4
July 1, 2009 at 09:22:59
My suggestion would (probably) not back up sent emails, or anything the user did after receiving the message (such as sorting it to a folder).

To configure Outlook Express to get mail from all the users, you simply add a new account to it for each user: http://www.microsoft.com/windows/ie...

If you want to have a copy of everything e-mail related, you'll need to setup an Exchange server.

-Ryan Adams
Free Computer Tips and more:http://RyanTAdams.com

Paid Tech Support: Black Diamond


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