Sharing an Outlook Calendar without an Exchange Server

December 14, 2014 at 16:27:31
Specs: Windows 7

I use Microsoft Outlook 2013 strictly as a calendar, and want to make my calendar viewable by my boss, who has Outlook installed on her computer. We use web e-mail and do not have an Exchange server. We are on the same network, and she has access to my files, so I figured it would be simple to point her Outlook to my calendar (she only needs Read access), but I can't find how to do that. According to Microsoft, sharing calendars is only possible if you're on an Exchange server. I found a very old post on this forum that mentioned a third-party tool to accomplish this, but it seemed to be just a sales pitch. Does anyone know of a way to accomplish this?

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December 14, 2014 at 21:22:24
You used to be able to share it by "Publishing" it online at, a service discontinued.
Perhaps these options will work for you. (email)

As an alternate the user could go through the network and open Outlook and view the calender, but you do not use the other users outlook to open, they use yours.

To err is human but to really screw things up, you need a computer!

message edited by HopperRox

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December 16, 2014 at 11:18:01
Thanks for trying to help. Here's what I've tried, and what's happened.

I tried running my Outlook 2013 program from my boss's computer, but nothing happens. The hourglass indicator appears for a few seconds, so something is going on in the background, but nothing is visible. I made sure she has access to my entire C drive on our network, so it doesn't seem to be an access error, unless she needs write access to my C drive files (I've only allowed read).

Next I tried to use a solution offered on, per your link. I was going to e-mail her my calendar, which is not ideal, but would help. The instructions say, "On the Home tab, in the Share group, click Share Calendar." It turns out that I have no Share group--or at least, can't find it in Home or anywhere else. It may be that the instructions apply to Outlook 2010 and 2007, not 2013. In any event, I struck out there. I may try the instructions for publishing the calendar online, but I don't know if that solution will be easy enough for my boss to use. So any other suggestions would be welcome.

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January 6, 2015 at 08:15:56
If you're not using an Exchange Server, then your Calendar is contained within a pst file. Pst files can only be opened by one person at a time, so technically can't be shared.

Office has ended their support of their Calendar Publishing services, so your options are somewhat limited. Publishing it using seems to be the best option for you unless you want to create one pst file to use as a shared file. You'd have to set the NTFS and Share permissions to grant your boss' userid either Full Control or Modify privileges. Again, only one person can have that pst file open at a time.

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January 6, 2015 at 08:39:49
Thanks for your help. It looks like I'll just have to stick to printing out the calendar for my boss.

By the way, I did try publishing it on, but what I ended up with was a calendar showing appointment times, but no other information--the who and what I had entered in my PC outlook was gone, and when I clicked on any entry, it contained the same bogus information. I figured that it wouldn't be worth the time to investigate why the import failed.

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January 9, 2015 at 11:28:32
There are a few solutions out there that allow you to share outlook calendars across the office. (I just recently was looking for a similar solution for my small startup team)

We ended up picking CodeTwo Public Folders as it worked really well. You can check them out here and even just try it out without paying: It's the cheapest solution we found really.

The other options were:
1and1 mailXChange
Microsoft Exchange Online,

But all of them charge a monthly fee, whereas code two was a one-time thing.

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