merge 2 word documents

May 22, 2005 at 09:57:01
Specs: xp pro, AMD/512


I have several word documents (lets say 20)with mulitiple numbered pages that I want to merge into one long doc for printing purposes.

I would really appreciate a hint as to the best method (or workaround) for doing this other than manual copy and paste into new pages - keeping the unique format of each group of documents would be nice too in order to minimize editing afterwards.

Thanks in advance - a bit of a tall order maybe?


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May 22, 2005 at 10:31:59

Look under tools, merge documents.

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May 22, 2005 at 10:37:19

Thanks but . . I do not want to merge the document itself and its formating into another document - I want to merge several unique documents into one longer document.

I tried to make that clear because the word "merge document" tool does not string documents together it literally blends them - wiping out the parts that do not match formatwise.

But thanks anyway


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May 22, 2005 at 10:50:09

You could just renumber the pages on the documents so that when you print them, they'll be numbered the way you want...

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May 22, 2005 at 14:30:43


Thanks Jennifer - all comments are helpful cuz they allow me to better state my problem.

The commercial printer needs a single document to run a print.(or it costs a lot more!)
Of course this booklet was made in pieces.

So - still looking for help here - also thought of looking at other office programs and converting the pieces to a program that has a feature that would let me string them together.


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May 22, 2005 at 14:49:16

Well, how about just opening your first document, going to the end of the document and inserting (Insert, File) the next document in the "Brochure?" Then repeat...

Then save as a new document.

That should work fine.

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May 22, 2005 at 20:54:26

Actually - I think this is the answer that I need.
Still may have a page numbering problem but I will need to try it first.

Thanks very much Jennifer :o)

I had tried copying and pasting a few pages but this will work better and seems to be maintaining the original format.

I will post back in a day or two with final test results.

Thanks again


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May 23, 2005 at 06:25:27

Whenever you add a document any non default formatting command that is not reset will carry through to the next document and subsequent pages. Also I think you might have difficulty including landscape pages. One reason we still use Word Perfect for DOS.

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May 25, 2005 at 00:17:39

Yup - no luck with inserting file - lost formating fonts too.

Copying and pasting is showing promise.
I will post back with more results - several of us working at this.

Thanks Wizard -Fred - I have thought I should try to convert to a different program to see if I could manage these files better than Word but have not had time yet. .


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May 25, 2005 at 02:22:19

I see you also have a problem with fonts. Make sure that your service bureau (printer) has the same software and fonts. This is especially true if the file is being imported into Adobe Pagemaker or Quark Express. The fonts will be substituted. Helvetica is not Swiss and Swiss is not Geneva. Most print houses use Adobe Postscript fonts. TrueType fonts and Window's printers is not WYSIWYG.

I also notice that many are employed in this editing job. Unless you all have the same formatting style there will be variations in the output, especially in tables and font changes.

I would recommend proofreading the printer's draft before committing the job to print.

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May 25, 2005 at 23:46:38

Thanks again Fred,

I will mention this to the main editor - we took the week-end off so have not actually done anything for a few days.
Only four of us counting the end printer BYW.

Definitely needed more start to finish planning - I came in late . . to troubleshoot.

Thanks again.


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