manually number word pages

May 20, 2010 at 15:38:07
Specs: Windows XP
Hi,
I'm a paralegal trying to insert page numbers to three separate legal documents, and am having trouble on all three. When I choose the Insert option and pick "page numbers" either 1) nothing happens, or 2) some pages are numbered on the left hand side (even though I pick the "center" option), but not sequentially.
Then when I try the other option trhough header and footer and the "insert page numbers" results are the same. When the didn't work, I tried entering the numbers manually through the header and footer option, but when I insert the first number, it applies to ALL the pages.
Can someone PLEASE HELP?????

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#1
May 20, 2010 at 16:41:14
Try this:

On the Task Bar,
Select View
Select Header & Footer
Scroll down to the Footer Section
Place your cursor in the footer section and select the Align Center button on the Task Bar, you should now be in the center of the page.
Press Ctrl+F9 to insert a pair of field braces: { }. Don't type them. You must use Ctrl+F9.
Now , type PAGE, between the field braces so it looks like { PAGE }
For the format of the number, you add a “switch” using a Back Slash character and a the Star character (The star is above the number 8 key), followed by the word Arabic so it now should look like { PAGE \* Arabic }

Now to switch the field codes off press Alt+F9

See if that works.

MIKE

http://www.skeptic.com/


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#2
May 21, 2010 at 15:05:57
Mike,
Thank you so much for your reply.
It worked for the first two pages (pages 0 and 1.) But the rest of the pages are blank. Do I need to do this on every page?

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#3
May 22, 2010 at 10:49:00
Hi,

If your document is divided into sections, you will need to link the footers to the footer in the previous section.

This may account for the page numbers stopping after the second page.

Goto to the third page, open the footer and see if it says Footer - Section 2.
If so look to see if it has 'Same as previous' above the footer box on the right side. If not use the Header/footer toolbar and find the icon 'Link to previous' and click it.

If the document has multiple section breaks you may have to link them all together, or enter the page field codes into every section.

Regards


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Related Solutions

#4
May 24, 2010 at 15:30:48
I think I've determined that a "section break-continuous" issue is a culprit here. Any idea how to tell Word to keep the section breaks where I have them, but to use continuous page numbers???
I need to file this tomorrow.
Thank you for your invaluable input.

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#5
May 24, 2010 at 17:07:12
Sorry, I'm out of ideas, hopefully someone else can point you in the right direction.

MIKE

http://www.skeptic.com/


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#6
May 25, 2010 at 07:25:18
Thanks anyway :)

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#7
May 25, 2010 at 10:03:35
Hi,

Section Break - continuous doesn't alter page numbering and should not affect headers and footers.

Make sure that all footers have 'Same as previous' at the right hand end, when in header/footer view.

Start with the footer on the last page and work back using the header/footer toolbar 'Show previous' icon. Every footer should show 'Same as Previous' until you get to the first.

If you put page numbers in the first footer you should then have them on every page.

I just used the 'Insert Auto Text' and used 'Page X of Y' in the first footer and the page numbers appeared right through to the last page, despite using page breaks - both continuous and next page types.

Regards


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