I would like to know if it is possible to link appointments in such a way that, when one is modified or deleted, the rest are as well, such as happens with a recurring appointment. Here is the reason I ask. Very often I will get a request from another administrative assistant asking me to hold several different dates/times on my boss's calendar. Then, when their meeting is actually scheduled, they will send out a meeting request. At this point, I accept the meeting on behalf of my boss and then go in and delete the holds I have on the other dates/times. I always type in all the dates/times I'm holding in the body of the appointment, so I can find them all when it's time to delete them, but I thought that, if there were a tool for linking them as I mentioned, it would be more convenient and save me a few steps in my busy day. Thank you in advance for any information or suggestions!

This might not help, but when I moved from a company that used Lotus Notes to a company that uses Outlook, I asked this question: In Lotus Notes, I could set up a recurring meeting and enter a list of non-repetitive dates and times. Can I do the same thing in Outlook? The answer was No. If you could do that in Outlook, then that would give you the ability to do what you are asking. In Lotus Notes, you would set up a recurring meeting such as "Hold for Meeting with Steve", and use the "List Dates" option. You could then cancel all of the meetings at the same time once you had a firm date. As far as I know you can't do that in Outlook - at least not in 2003.

Yes, we were able to do that in GroupWise and I miss that option with Outlook. I'm hoping someone knows of some other way to do this in Outlook 2007. Thank you for your response!