footnote layout problem Word 2000

August 7, 2010 at 13:52:00
Specs: Windows Vista
Hi, I use Word 2000 on Vista. I have a paper that has some problems with the footnote layout. For some pages, the last footnote on a page appears on the next page, even though the number of that note appears on the previous page. Sometimes, for the last footnote on a page to appear on the same page, there has to be single space between this note and the note above it on the same page (but all my footnotes themselves are separated by a space between each other, though the text of the notes are single-spaced). If I insert a space there, it pushes the last note to the next page. How do I solve this problem. Please help. Many thanks.

See More: footnote layout problem Word 2000

Report •

August 7, 2010 at 16:39:01
Quickest ways I can think of:

Expand your margins,
Use a smaller font
Use a smaller type size


Report •

August 8, 2010 at 04:23:36

I am using Word 2003, and as I can't reproduce the problem, I can only offer these two suggestions as possible solutions

1. Remove all empty lines between footnotes.
Then modify the footnote text 'Style'. Can't remember the exact steps for Word 2000, so this is from Word 2003:
From the menu bar select - Format - Styles and Formatting. Find the style named 'Footnote text' and select Modify - then click Format and select 'Paragraph...' and in the 'Spacing' section, select 'After' and enter 6.

Now there will be space after each footnote, but it won't be a new line.

Try inserting a series of 'non-breaking' spaces.

This is entered by Ctrl+Shift+Space bar keys pressed together.

Word treats this as a character instead of a traditional space. It's also useful for keeping two words together on one line, when Word would normally separate them - one word as the last on a line and the other word as the first on the next line.

At the end of the footnote before the last one but on the same line as the footnote, with no space between the two footnotes, hold down the Ctrl and Shift keys and then press the space bar. Keep the space bar down until a new, apparently empty line appears. This series of non-breaking spaces will be part of the penultimate footnote, and will visually separate it from the last one.


Report •

August 8, 2010 at 08:00:30
Hi, Mike, many thanks for your suggestions. But I'd rather try to solve the problems by finding the causes of them. Because I am still thinking of making some changes to the content of the paper, just change the fonts, page set up, etc. may not help to put an end to the problems. Thank you very much and best, XD

Report •

Related Solutions

August 8, 2010 at 08:17:59
Hi Humar,

Thank you very much for the detailed reply to my inquiry. I will now return to my paper and try to solve the problems by following your instructions. Will let you know as soon as I have the result. Hopefully my virtual computer illiteracy will not be in the way.

Again, many thanks.

Best wishes,


Report •

August 8, 2010 at 10:29:13

I have been able to reproduce your problem using Word 2000.
Neither of my suggestions work :(

This bug does not occur in Word 2003 ( I haven't tried 2007/2010)

As something of a workaround, try setting the After value to 4 pt. It still gives the appearance of separation between entries, but allows more footnotes to be displayed on one page. By modifying this value in styles, it will be consistently applied as you add, edit or remove footnotes.
If reducing the font size by say 1 pt. is acceptable, make the change in the Footnote Text style, and again it will be used all the time - no need to make changes to the font size as you go along.

A combination of 4 pt After and 9 pt font might be OK and allows more footnote text per page.


Report •

August 8, 2010 at 12:01:59
Hi Humar,

Coming back to let you know that my word 2000 does not have the kind of features you mentioned, I see your new message here. Thank you so much for spending so much time to help me.

Since it seems to be the case you pointed out--there is no better way to solve the problem than changing the font. I will do it. This should be the simplest way out for me for now, because I don't have the strength and time to type the entire paper again. It is over 70 pages long with more than 190 footnotes.

The fortunate thing is only about six or so pages have trouble to display properly the footnotes.

Again, thank you very much. Enjoy the rest of your Sunday.



Report •

August 8, 2010 at 12:16:20

I fired up Word 2000:

From the menu bar click Format and select 'Style...'
In the dialog box that opens, in the left-side pane, find "Footnote Text" (not Footnote Reference)
It should be visible in the 'Styles in use' selection, if not, in the 'List:' drop-down, select 'All styles'
With "Footnote Text" selected, click the 'Modify ...' button
In the Modify dialog box, click the Format drop-down button and select 'Font...'
In the Font dialog box, reduce the font size as appropriate.
Click OK, OK and Apply

I suggest modifying the font size in the Style because all Footnotes will then have a consistent font size.

Hope this helps.


Report •

August 9, 2010 at 00:21:42
Hi Humar,

Must say thank you very much again for your help. It is very kind of you. I had reduced the fonts of the specific footnotes giving me problems. Now I have followed the instruction in your ,most recent message to reduce the fonts of all the footnotes. They do look much better with consistence. More importantly, the format look all right. I may make a couple of changes to the content of my paper before printing it out. Hopefully everything stays ok till then.

Thank you very much for your help.

With best wishes,


Report •

August 9, 2010 at 03:32:57
You're very welcome,



Report •

Ask Question